The future of IVF billing: A smarter way to manage payments

The future of IVF billing: A smarter way to manage payments

Let’s be real - fertility clinics today are dealing with a financial headache. Invoicing is clunky, payments are scattered across different platforms, and finance teams are stuck manually chasing payments. Patients often don’t fully understand their bills, leading to delayed payments, and high transaction fees push many to opt for bank transfers - creating even more manual work for clinics.

What if there was a better way? Imagine an all-in-one financial system that streamlines invoicing, payments, and collections, so fertility clinics can focus on what really matters - helping people grow their families.

The pain points of Fertility clinic billing

• Patient confusion. Patients don’t always know what they owe, when to pay, or how to pay. Clearer billing means fewer delays.
• Late payments. Whether it’s insurance delays or patients forgetting to pay, getting money on time is a struggle.
• Limited payment options. The fewer ways patients can pay, the more roadblocks you’ll have. Offering digital payments is key.
• Manual workload. Fertility clinics spend hours filing multiple claims or invoices when they could be automating the process.
• Denied claims. Constantly changing billing codes mean claim denials are common, leading to revenue loss.
• Lack of resources. Many IVF clinics still rely on outdated processes instead of modern financial tools.
• One-size-fits-all software. Generic billing systems don’t cater to IVF clinics’ unique needs, making processes inefficient.
• Poor implementation support. Switching billing systems is a nightmare without proper assistance.
• Lost revenue. Small errors in invoicing and claims processing can add up to significant financial loss.

A smarter IVF billing system

Our vision for a seamless financial OS takes away the frustration and inefficiencies of traditional billing.

One-click billing

• Adding a charge to a patient’s file is just one click away.
• Automate billables - for example, bill a procedure every time an appointment is booked.
• Let the care team handle entries while finance teams manage invoicing.

Simplified invoicing

• Generate invoices instantly for patients and partners.
• Patients can access a history of payments through an app or portal.
• Convert accepted treatment quotes into invoices effortlessly.
• Save time with templated invoices.

Hassle-free collections

• Patients can pay in-app or via an online payment portal.
• Accept Apple Pay, Google Pay, and more.
• Automated payment reminders for overdue balances.
• Dunning flow via email and in-app notifications.
• Manual reminders available when needed.
• Transparent pricing means no surprises.

Seamless integrations

• Connect directly to your accounting software.
• Sync invoices, payments, and statuses across systems.
• Export data via API or CSV for deeper financial insights.
• Built-in analytics to track revenue and collections.

For IVF clinics, billing and collections shouldn’t be a burden. A modern, automated financial OS ensures payments flow smoothly, revenue is protected, and teams can focus on patient care instead of paperwork.