In fertility clinics, where precision and care are critical, managing cryo storage should be seamless and error-free. Yet, many clinics still rely on manual processes, leaving themselves vulnerable to serious risks: costly errors, inefficiencies, and lost revenue.
Cryo storage isn’t just about freezing embryos or gametes—it’s about safeguarding some of the most critical assets a fertility clinic handles. But many clinics continue to rely on manual systems, like outdated spreadsheets. This approach comes with hidden costs that can deeply impact a clinic’s financial health and regulatory compliance.
Here’s how manual cryo storage management is costing your clinic:
Low collection rates: Disconnected and manual billing systems make it difficult to track payments and send invoices. Some clinics report collection rates as low as 50%, losing substantial revenue simply because their billing is inefficient and unreliable.
Time-consuming processes: Manual data entry means staff spend valuable time cross-referencing information, updating spreadsheets, and managing patient consents. This takes time away from patient care and burdens your team with administrative tasks that could be automated.
High risk of human error: Spreadsheets are prone to mistakes like duplicate entries or incorrect data, leading to potential mix-ups. The worst nightmare? A sample mix-up that could have irreversible consequences for patients and devastating legal implications for the clinic. Imagine the reputational damage—a real scenario that some clinics have faced in the past, resulting in an entire category of witness products being developed to prevent these disasters.
Despite advancements in fertility technology, there has not been much in cryo storage management and most clinics are still using spreadsheets and colour coding to manage cryo storage.
Now, imagine a solution that eliminates these costly errors and inefficiencies—saving your clinic time, money, and reputation.
wawa’s comprehensive cryo storage management platform is fully integrated into our fertility OS. This means all data is connected, pre-populated, and automatically sent where it needs to go. Your clinic can transition from manual headaches to seamless automation.
Here’s what automation can do for your clinic:
Streamlined billing: With our platform, billing is automated. Invoices are sent and tracked automatically, helping you improve collection rates and stop revenue leakage.
Accurate inventory management: Every sample is meticulously tracked, reducing the risk of lost or misplaced samples. Our system integrates with the rest of your clinic’s data, automating the management of consents and contracts, so you never miss a renewal or legal update.
Reduced human error: By automating cryo storage management, your clinic minimises the risk of human error that could lead to costly and devastating mistakes.
The hidden costs of manual cryo storage management are too high to ignore. By switching to an automated, integrated solution, your clinic can regain control over operations, eliminate human error, and enhance efficiency. This allows your team to focus more on patient care and less on administrative tasks.
Cecilie Jakobsen on Wed Dec 04
